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Chat in Meeting

Last updated: 2022-04-06 16:02:43

    Feature Overview

    VooV Meeting allows attendees to chat in a meeting for efficient communication.

    Prerequisites

    • Logged-in user: Free or Enterprise Edition user
    • Logged-in device: Windows, macOS, iOS, or Android

    Basic Chat Features

    • Window settings: the chat window on PC supports merge and floating. When you click Chat to open the chat window for the first time, it will be attached to the main window of the meeting by default, and you can also pop it out as a floating window.
    • Message content: you can send text, images, and links. When you send a link, it will be automatically converted into the form of URL and opened in the browser upon click.
    • Notifications: after you receive messages, you can preview them in the main window of the meeting, the messages will be displayed as on-screen comments, and the number of messages will be displayed in the speech bubble.
    • Emoji: 21 emojis are available to make meetings more active.

    Starting a Chat

    Starting a chat on mobile client

    1. In the meeting, tap Attendees > Select Attendees > Private or Tap More > Chat (select a specific attendee) to start a chat with the attendee.
    2. You can select different recipients as needed for private or public chat.
    3. The host can set the chat permissions in the meeting.

    Starting a chat on PC client

    1. In the meeting, click Attendees > Select Attendees > More > Private or click Chat (send to a selected attendee) to start a chat with the attendee.
    2. You can select different recipients as needed for private or public chat.
    3. The host can set the chat permissions in the meeting.

    Starting a chat during screen sharing on PC client

    1. During screen sharing, hover over the VooV Meeting at the top of the screen and click Attendees > Select Attendees > More > Private or click Chat (send to a selected attendee) to start a chat with the attendee.
    2. You can select different recipients as needed for private or public chat.
    3. The host can set permissions for message recipients.

    Chat Permissions Settings

    The host can set chat permissions in the following steps:

    1. In the meeting, click Security on the toolbar and set whether to allow attendees to chat in Attendee Permissions.
    2. In the meeting, click Chat on the toolbar. Specifically, the host can set the following 4 chat permissions:
    • All chats allowed: attendees can start private chats with all attendees and send group chats to all attendees.
    • Group chats only: attendees can only send group chats to all attendees but cannot start private chats with all attendees.
    • Chat with host only: attendees can start private chats with the host only but not with other attendees.
    • Block all attendees: attendees are blocked and cannot start private chats or send group chats to all attendees.

    Chat History Retention after Meeting

    • You can view all the chat history in all meetings you attended in Past Meetings on the client.
    • If you don't manually delete a meeting, the chat history in it will be retained for 30 days.
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